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Certified
Payroll
What
is Certified Payroll?
Prevailing Wages or Prevailing Wage Rate
Requirements for Federal and Federally-Assisted Construction projects
are governed at the Federal level by the Davis-Bacon Act, and mandate
the submission of weekly certified payroll reports, beginning with the
first week of work on the project, and for every week thereafter, until
work is complete.
The most common certified payroll reporting forms to use are the United
States Department of Labor Form WH-347 - Payroll Certification and Form
WH-348 - Statement of Compliance. However, many states
require the use of their own specialized forms, for projects that are
funded soley with state monies, which have been derived from these
standard forms. Certified payroll is for employers that are required by
their customers to provide certified payroll. For $7.50 per
pay period, we provide this report to you.
How it works
A certified payroll report consists of two actual pages or sheets and comes out of the payroll system weekly.
The first sheet reports, payroll by employee for a specific job; while
the second sheet, known as a Statement of Compliance, which must be
signed by the payroll administrator or other company official, and
contains language "certifying" that the information is correct and true.
It is the signature on the Statement of Compliance that makes the
payroll report "certified".
Certified Payroll Reports are required to be submitted each week,
beginning with the first week that you actually perform work on the job.
No Work Payrolls are required to be submitted whenever there is a
temporary break in your company's work on the project.
Numbering - payroll reports must be numbered consecutively, including
the "No Work Payrolls".
Payroll Retention - every contractor or subcontractor is required to
keep a complete set of their own certified payroll reports and other
basic records, such as, time cards for the project, for at least 3
years after the project is completed.
What goes on the report?
The report need to capture the following data, which means the payroll
person must call in or transmit info that shows how many hours per day
each job was worked on:
* Project and Contractor/Subcontractor
Information
* Employee Information
* Employee Work Classification
* Withholding Exemptions
* Hours Worked By Day and Date
* Total Project Hours for Each Employee
* Rate of Pay/Cash Fringes
* Fringe Benefits Paid In Cash
* Fringe Benefits Paid to
Union Plans, Funds or Programs
* Gross Amount Earned On Specific Jobs
* Deductions
* Net Wages Paid for the Week
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